Proposed Constitution Revision

I. Membership
Upon their retirement, all faculty, staff, academic and administrative personnel (AAPs) of Georgetown University are thereby eligible to become members of the Georgetown University Association of Retired Faculty and Staff (GUARFS), provided they meet the conditions outlined in the section on membership in the by-laws. Retirees become active members by notifying the Association’s treasurer and paying the Association’s dues.

II. Purpose
The mission of the Association is to facilitate social and professional ties among the University’s retirees and to assist Georgetown and its retirees in continuing mutually beneficial relations. The Association works with the Provost and other parts of the university administration to further these aims and to reach out to the greater Georgetown community.

III. Organization
The officers of the Association are elected for two-year terms. Elections occur at the annual meeting in the spring of each even-numbered year, and all those active members of the Association in attendance are eligible to vote in the election. As President-Elect, the sitting Vice President is expected to be nominated to take over as President in the next term. The remaining offices to be filled are Vice President, Secretary, and Treasurer. The immediate past President serves a concluding two-year term on the Executive Council.

These elections are preceded by the work of a Nominating Committee, which is appointed by the Executive Council. This committee shall give the membership of the organization ample notice of the upcoming election and invite nominations at least three months in advance of the annual meeting. It will indicate that only active members are eligible to serve as officers. The Committee shall announce its recommendations (or, slate) at least one month before the annual meeting.

The officers, together with the immediate past president and the chairs of committees, constitute the Executive Council. The chairs of committees are appointed by the President in consultation with the Executive Council for two-year terms, which are renewable. The Council proposes needed by-laws for Association approval, sets Association meeting dates and agenda, and appoints nominating and other committees as necessary. In the event of a vacancy among the officers, the Council appoints an interim replacement. Members of the Council can be removed by a majority vote of the Council for violating Council norms or the mission of GUARFS.

At each annual meeting, the Treasurer presents a projected operating budget that has been approved by the Executive Council as information for the members.

IV. Amendments

To amend this constitution notice of proposed amendments must be given one month prior to a meeting at which the amendments are to be considered. Amendments are approved by a majority of those voting at that meeting.
The Constitution was adopted on April 24, 2004 at a meeting of the Association.
The amendment to change the name of the Association was adopted on May 3, 2017 at a meeting of the Association.
The amended Constitution was adopted on May 3, 2018 at a meeting of the Association.

An amendment to change the procedure for the election of the officers and to include a Treasurer’s report in the business of the annual meeting was adopted on May XX, 2023 at a meeting of the Association.

Constitution

I. Membership
Upon their retirement, all faculty, staff, academic and administrative personnel (AAPs) of  Georgetown University are thereby eligible to become members of the Georgetown University Association of Retired Faculty and Staff (GUARFS). They become active members by notifying the Association’s treasurer and paying the Association’s dues.

II. Purpose
The mission of the Association is to facilitate social and professional ties among the University’s retirees and to assist Georgetown and its retirees in continuing mutually beneficial relations. The Association works with the Provost to further these aims and to reach out to the greater Georgetown community.

III. Organization
The officers of the Association are elected by the Executive Council for two-year terms. Elections take place in the spring. The officers are the President, Vice-President, Secretary, and Treasurer. The Vice-President is the President-Elect. The immediate past President serves a concluding two-year term. The officers, together with the immediate past president and the chairs of committees, constitute the Executive Council. The chairs of committees are appointed by the President in consultation with the Executive Council for two-year terms, which are renewable. The Council proposes needed by-laws for Association approval, sets Association meeting dates and agenda, and appoints nominating and other committees as necessary. In the event of a vacancy among the officers, the Council appoints an interim replacement. Members of the Council can be removed by a majority vote of the Council for violating Council norms or the mission of GUARFS.

IV. Amendments
To amend this constitution notice of proposed amendments must be given one month prior to a meeting at which the amendments are to be considered.  Amendments are approved by a majority of those voting at that meeting.

The Constitution was adopted on April 24, 2004 at a meeting of the Association.

The amendment to change the name of the Association was adopted on May 3, 2017 at a meeting of the Association. 

The amended Constitution was adopted on May 3, 2018 at a meeting of the Association.